Facebook Instagram Envelope

Conclave Info

Arrr, if ye be sailin’ to Conclave, here be all ye need to know!  If ye’ve got questions that ain’t answered here, send a message in a bottle, or reach out to conclave@g17n.oa-scouting.org, ye scalawag! 🏴‍☠️

Conclave FAQs
Code of Conduct
Location & Directions
Parking & Drop Off
Equipment List
Patch Auction
Conclave Training

Conclave FAQs

I’ve heard of Conclave, but don’t really know what it is.  Should I attend?
Yes you should absolutely attend. Conclave is weekend of fun, fellowship, learning, and even some friendly competitions.  OA members from all over Northern California and most of Nevada will be present. It’s the OA’s largest event outside of NOAC (National Order of the Conference).  Whether it’s your first or 21st, Conclave is always fun!  Plus we feed you! 
When is Conclave?
This year’s Conclave is September 12 – 14, 2025 and will be held at Wente Scout Reservation. 
Who can attend Conclave?
Conclave is open to all registered OA members.  The 5 Lodges of our Section, G17N, make up the primary attendees. Our Lodges (and councils they serve are: Amangi Nacha (Golden Empire), Orca (Redwood), Talako (Marin), Tannu (Nevada Area), and Yerba Buena (Golden Gate Area Council).  But we often have several OA members from visiting Lodges and Sections attend because Conclave is that much fun. 
What if I don’t know anyone? Or what if this is my first Conclave?
Don’t worry.  Everyone will be happy to meet someone new.  Plus there’s a really good rate for New Arrowmen, which is anyone who joined the OA on or after September 14, 2024.  And we’ll have program intended for our newest Arrowmen as well. 
How do I get to camp?
Some Chapters/Villages and the Lodge’s coordinate carpools.  So check with your Lodge leadership to see if there’s a plan in place. You can also plan on being dropped off and picked up as well. 
I’m going to get dropped off, what time should I be picked up?
Program ends Sunday morning with a closing show.  Once the show is over everyone will need to make sure that camp is clean before we all take off.  So plan on being picked up by 10AM, no earlier than 9AM.  
And you should plan on arriving to camp on Friday evening before 8PM.  
Last year there was a patch auction, will there be one again and how do I participate? 
Yes absolutely, we’ll be holding a patch and memorabilia auction on Saturday of Conclave.  Scroll down below to learn more and be on the lookout for emails with all the details.  

Code of Conduct

All attendees to the Section G17N Conclave must read and agree to the Code of Conduct. To accept the Code of Conduct you can do the following.

Once you’ve registered, please log back into NOAERS (National Order of the Arrow Events Registration System [the place you registered for Conclave]).  Once you’ve logged in please navigate to the Code of Conduct acceptance tab by…

Login > under “My Event” select “Section G17N Conclave 2025” > select your name under “My Attendees for this Event” > select “Event” from the sidebar > click “edit” > review the Code of Conduct and click the “I have read and accept..” box > and finally click “Save” in the upper right corner. 

Location, Directions, & Weather

Conclave will be taking place at Wente Scout Reservation on September 12 – 14, 2025.

You must use the following address when mapping to camp.  The entrance is 1.4 miles past the narrow bridge on Canyon Rd.  

      5401 Canyon Rd. Willits, CA 95490

Wente is located just outside of the town of Willits, CA near Highway 101. 

The Camp Road, Carl F. Wente Way, is directly off Canyon Rd. This is the only way into camp. Look for the camp sign.

The camp road is a 1.25 mile long dirt road, drive slowly and follow posted speed limit signs. 

Directions can be found here

Weather in the Fall in Northern California can be in the mid to high 80s with nighttime lows reaching down into the 40s.    Click here to get the latest weather report for Willits, CA. 

Parking & Drop Off at Camp

Parking – All conclave attendees should plan on walking from the main parking lot to the dining hall area, then to your campsite.*  ADA will be driven or allowed to drive closer.   

  • The parking lot is about 1.25 miles from the Canyon Rd turn off.  
 
  • Please do not drive up to the Ranger’s residence. 
 
  • As you near the lot, OA members will guide you on where to park.  
 
  • Please remember you must back in as that’s an emergency requirement.  

Drop Off – If you’re being dropped off, you will have to unload from the vehicle in the designated area in or near the Parking Lot (pictured to the left).  

Once you, your gear, and your med form are out of the vehicle, your driver is free to leave.  

 

Pick Up – Will take place in the same spot as drop off.  

Equipment List (what to bring to Conclave)...

Camping Gear

  • Tent
  • Sleeping Bag
  • Sleeping Pad
  • Camp Chair (for shows, morning classes, and afternoon leisure)
  • Flashlight/headlamp
  • *BACKPACK for all your gear.  You will have to walk from the parking lot to your campsite. (see above)
 
Other Essentials
  • Physical (printed) copy medical forms, Part A & B, with attached copy of insurance cards (front & back)
  • Toiletries (toothbrush, toothpaste, etc…)
  • Shower Kits (shampoo, soap, etc…)
  • Towel (for shower and/or waterfront activities)
  • Sun Protection (sunblock, hat, sunglasses)
  • Water Bottle

Clothing

  • Field Scout Uniform w/ OA Sash 
  • Activity Scout Uniform (for afternoon program)
  • Sleep clothes
  • Closed toed shoes (athletic style for events and afternoon program)
  • Swim attire (for waterfront activities)
  • Pirate Costume (can be worn in lieu of or in conjunction with scout uniform)
 
Optional
  • Items to donate to the patch/memorabilia auction
  • Cash for the auction and trading post
 
Don’t forget to review the Conclave Code of Conduct
 
            ** LABEL YOUR ITEMS with your first & last name. **

Patch Auction

The live and silent patch & memorabilia auctions will be back at Conclave. Donations for OA and scouting memorabilia will be taken Friday evening through Saturday morning.  More details to come, but know that donations over a certain value will receive a special recognition patch.   

Silent Auction: The silent auction will take place Saturday afternoon.  

Live Auction: Get your bidding paddle ready!  The live auction will be action packed with items of varying values.  The live auction will take place later in the day on Saturday. 

Conclave Training - Pathways

Tone of the pinnacles of Conclave is training. To offer the best training possible we’ll be offering a pathway model.  When you register(ed) you will pick 1 of 3 paths.  Depending on your OA experience and what you want to get out of training will determine the path you go on.  Each path will have multiple sessions tailored to the pathway theme.  Don’t worry you’ll know what and where to go when you check-in at Conclave. 

The three Pathways:

• SAILOR’S START: For those attending their first Conclave, or maybe still don’t know much about the OA, choose this pathway to learn and be inspired. 

• CAPTAIN’S COURSE: This pathway is for those that currently serve the Order in various leadership roles or plan on taking the next step to do more.  Build upon your leadership skills and take the next step. 

• NAVIGATOR’S NEXUS: And finally those looking for a little adventure and seeking ideas on how to incorporate an outdoor program into your home unit, chapter, or Lodge this is the pathway for you.